Best Printers for Infrequent Use In 2020

(Last Updated On: February 5, 2020)
Disclosure: Some of the links below are affiliate links. Meaning, As an Amazon Associate we earn from qualifying purchases. 

In today’s world, everything has gone digital. This has decreased the use of printers. Since everything is just one tap away on our smart phones, the need of printing has become rare. Still, printers are used to print out one or two documents for work or for some important student’s assignment. But still they get untouched for weeks. Infrequent use of the printers often causes the ink cartridges to dry out and so almost every time you have to buy pricey ink cartridges replacement to use the printer. In this article, we have targeted the three best printers for infrequent use that can store ink reliably for a longer time without drying out.

FYI: You can checkout our list of best printers for homeschooling as well.

Although there aren’t any printers specifically designed for infrequent use but there are surely some which suit best to your needs. We have research and analyzed such printers and chose best three out of dozens of printers. We believe that by the end of this article, you’ll surely be able to find one printer that is capable of fulfilling almost all of your needs and expectations. So, let’s get started!

Which type of printer is suitable for infrequent use?

Well, it’s an often question that occurs in one’s mind! Whether to choose an inkjet printer, a reservoir printer or a laser printer? Which can prove beneficial for occasional use? It’s time to answer your question and clearing out your confusion.

Reservoir and laser printers are indeed the perfect ones for infrequent use. Laser printers use laser technology that will remain the same even if not being touched for a longer time. While, reservoir printers use liquid inks; just pour the ink in the cartridge when you want to use it and if any ink is left in the cartridge after being used, just empty it out back in the ink tank. The ink tanks hold the ink for a longer time and always refreshing and ready to use.

On the other hand, the inkjet printers are the most inconvenient printers to use infrequently. Their ink dries out immediately and every time you want to use the printer, you’ll always have to buy one new ink which proves extremely uncomfortable and costly on your part.

Quick Search & Comparison of Best Printers for Infrequent Use

Printer Dimensions Weight
Brother Compact Monochrome HL-L2350DW- Editor’s Choice 14.2 x 14 x 7.2 inches 15.9 lbs Check Price
Epson Expression ET-2650 20.8 x 17.5 x 11.9 inches 10.8 lbs Check Price
Brother MFC-J995DW 7.7 x 13.4 x 17.1 inches 19.2 lbs Check Price



Brother Compact Monochrome HL-L2350DW- Editor’s Choice

best printer for infrequent use

The first printer in our best printers list for infrequent use is Brother Compact Monochrome HL-L230DW. It is a compact laser printer with wireless and duplex printing. This one is a great choice for homes and small offices. It allows you to do reliable and efficient printing and delivers excellent functionality.

Let’s move towards its amazing features!


You can now quickly produce exceptionally detailed black and white documents by using its 2400x600dpi resolution combined with laser technology.

It delivers amazing printing speeds of up to 32ppm. You can get first print out in less than 8.5 seconds. Amazingly fast!

Save your time, effort and paper costs! This high speed printer also features automatic duplex printing. You can print a stack of papers without flipping over each page manually.

The front input tray has the capability of holding 250-sheets while the output tray can hold 100-sheets at a time.

It offers a variety of connectivity options. It lets you print directly from your mobile phone via built-in Wi-Fi. What else do you need in this era of smart phones? You can also print using Apple AirPrint, Google Cloud Print and Brother iPrint&Scan. Moreover, a high speed USB 2.0 slot is also available to provide standard connection to your PC. It works with Windows, macOS and Linux.

It has monthly duty cycle of 15,000 pages with a monthly recommended volume of 2000 pages.

Get up to two times more prints with Brother Genuine high-yield replacement toner. The toner save mode also helps to save toner costs.


Well, talking about this printer’s design so it has extremely dependable and durable design. Its robust and strong construction makes sure that it keeps up with your demanding schedule.

For set up, it requires a space that measures 14 inches wide, 14.2 inches deep and 7.2 inches high. It weighs 15.9 pounds.

It is capable of accepting a wide variety of paper types including envelopes, labels, plain paper, bond paper, recycled paper, thick paper, thin paper and even thicker paper. Along with various paper types, it is also capable of accepting different paper sizes including letter A size, legal, executive, A4, A5, A6 and folio.

This printer features a medium-sized 2.1 inch display for easy inputting of printing and scanning commands.


Let’s have a quick review of its limitations!

Amazingly there is only one area where this printer lacks behind and that is absence of Ethernet port. Lack of Ethernet connectivity doesn’t give you the access of giving your printer’s connection to multiple users on your network.

Let’s have a quick summary of this printer in the form of its pros and cons!

Pros Cons
Good print quality Lacks Ethernet Port
Incredible value
Good running costs



Overall, Brother Compact Monochrome HL-L230DW is a budget-oriented printer that provides decent print quality at quite fast print speeds. It also works with a wide range of media types and sizes which makes it quite reliable. This printer is perfect for home and offices small needs and can also be used infrequently. It has competitive running costs.

Epson Expression ET-2650

best ink tank printer for infrequent use

The next printer in our list is Epson Expression ET-2650 EcoTank All-in-one printer. It is a wireless color printer that includes various functions of copying and scanning also. What’s so amazing about this printer is that it offers cartridge-free printing making it super reliable for infrequent use.

Let’s see what other amazing features it has to offer!

It features Eco-tank 4 individual ink bottles including black, cyan, magenta and yellow. The black ink cartridge produces crisp text documents and the other dye-based ink cartridges produce bright colored and true-to-life photo prints.

It includes up to 2 years of easy-to-fill and supersized ink tanks in the box equivalent to about 20 ink cartridges sets. It is just enough to print up to 4,000 pages. That’s what makes this printer super reliable. You’ll never have to worry again about the ink going dry. Along with it, it also gives you the freedom from heavy ink costs by providing low-cost ink replacement bottles. You can now save 80% on inks. Amazing! Isn’t it?

This incredible printer offers amazing combination of convenience and value. Its built-in wireless ensures easy printing directly from your smart phones, tablets, iPhones, iPad and other compatible devices. Enjoy hassle-free printing! The printer works with Windows and macOS. Moreover, it also features a USB port that not only provides standard connection to your PC but also lets you charge your mobile phones and MP3 players.

Talking about its printing speed, it offers exceptionally high printing speeds of up to 10 ISO ppm for black documents and up to 4.5 ISO ppm for colored photos. Get up to 4.5 colored pages print per minute and 10 mono pages print per minute. Super-Fast!

It also features hands-free voice-activated printing. It is compatible with Amazon Alexa; Just ask your compatible device and print your creative and everyday projects and shopping lists. It is also compatible with Apple AirPrint, Epson iPrint, Google Cloud Print, Mopria Print Service and others.

Built-in card slot allows you do PC-free printing.

Produce exceptional quality prints with this printer’s 5760x1440dpi optimized dpi resolution.

The paper holding tray has the capacity to load maximum 100-sheets. It delivers monthly duty cycle of up to 7500 pages.

Along with amazing printing features, the printer also has a flatbed scanner attached that includes up to 1200x2400dpi scanning resolution which ensures reliable scanning of documents.

Besides printing and scanning, the printer also features one-touch copying that provides fast high-quality copies.

The printer is ENERGY STAR qualified, RoHS compliant and also a recyclable product.


Epson Expression ET-2650 EcoTank is a small, compact and easy to move and adjust printer. It takes less space on your desk. Its easy-to- fit design makes it convenient for infrequent use. Whenever you want to print documents, you can easily take it out and place it anywhere desirable. When you don’t need it you can place it somewhere safe. Its light weight ensures that it can be moved easily from one place to another. For set up, it requires a space that measures 11.9 inches high, 17.5 inches wide and 20.7 inches deep. It weighs 11 pounds only.

Moving towards its compatible media types, it accepts the following variety of paper types; plain paper, Epson bright white paper, glossy photo paper, matte paper and double-sided matte paper. It is compatible with following paper sizes; 3.5×5’’, 4×6’’, 5×7’’, 8×10’’, 8.5×11’’, 8.5×14’’, 8.5×47.2’’, A4, A6, half, letter and No. 10; air mail.

It also features 1.44 inches LCD display screen that allows you to quickly review and change its settings.


Let’s have a look of this printer’s weak areas!

Starting from the lack of Automatic Document Feeder!  Absence of ADF makes you to place each page into the machine manually. It doesn’t allow the stack of paper to automatically feed through it which proves to be hectic. This practice increases your time and effort consumption. Moreover, it also lacks automatic two-sided paper printing not allowing you to save paper and its cost.

Moving further, the printer is not capable of printing borderless photos and documents which means that you can only print photos and documents with borders. This makes the printer limited to only various paper sizes that can prove unreliable.

Let’s have a quick review of its pros and cons!

Pros Cons
Exceptional print quality Lacks Automatic Document Feeder (ADF)
Compact and light-weighted Not compatible with borderless photos and documents
Cartridge-free printing
Allows wireless printing



Despite all the limitations, the Epson Expression ET-2650 EcoTank All-in-one printer is an amazing and budget-oriented printing. It allows cartridge-free printing and also provides 2 years of ink tanks in the box. This is what makes this printer perfect for infrequent use. It prints quite well and very inexpensively. This printer is surely worth your investment!

Brother MFC-J995DW

beautiful reservoir printer


The last printer in our best printers for infrequent use list is Brother MFC-J995DW All-in-One printer. It is a 4-in-one printer including various functions of printing, scanning, copying and faxing. It is an optimal choice for home and small office needs. Brothers reservoir printer  is a combination of exceptional features and super convenience that provides truly uninterrupted printing.

Let’s move towards its impressive features!


No more need to purchase ink now! The printer features reengineered INKvestment Tank cartridges with an internal ink storage tank which delivers exceptional printing for up to 1 year. You can print approximately 150 pages per month by using the only cartridges provided in the box. The revolutionary INKvestment Tank system is able to hold more ink. What else do you need out of your printer?

The print is also replenish-able which means that it is capable of monitoring its own ink levels and you’ll automatically receive ink shipments only when you need it.

The printer helps you extent your savings! It allows you to print per page in black in just less than $0.01 and per page in color in just less than $0.05 with ultra-high-yield replacement INKvestment Tank cartridges.

Print with confidence with Page Gauge! A visual, numerical way to know the amount of ink used and the amount of ink remaining. Isn’t it amazing?

The multiple and versatile connection options such as built-in Wi-Fi, Ethernet and USB interface allows you to print directly from your smart devices and also to connect locally to a single computer. The printer works with Windows and macOS.

The NFC one ‘touch to connect’ mobile device printing and scanning allows you to print wirelessly from your desktop, laptops, mobile devices etc. without the need of any network setup.

It also features Automatic Duplex 2-sided printing which allows you to save paper. Moreover, an automatic document feeder is also present to let you copy or scan a stack of page in just one operation.

By using Brother Cloud apps, you can easily and quickly scan and share documents.

The printer also has a built-in faxing that is capable of storing incoming faxes if the paper runs out. Moreover, it can send faxes from an attached PC.

It also features amazing copying functions including 1200x600dpi copy resolution, ID copy and sorting function.

The printer also includes a flatbed scanner that performs various scanning functions using its 1200×2400 dpi flatbed resolution and 1200x600dpi ADF resolution.

The printer also offers amazing printing speeds of up to 12ppm in black and 10ppm in color.

It produces exceptional quality photos and documents using 6000x1200dpi resolution.


Brother MFC-J995DW is a light, small and compact printer which makes it easily movable. It has easy-to-fit design. It consumes less space and has the capability to adjust everywhere desired. For set-up, it requires a space that measures 7.8 inches high, 17.5 inches wide and 18.7 inches wide. It weighs 19.2 pounds.

It is compatible with the following media types; letter, legal, executive, A4, A5, A6, index card, envelope C5, envelope DL and envelope. The paper tray and the bypass tray are capable of supporting paper sizes of up to 8.5×14’’. It is also compatible with borderless photo sizes of up to 4×6’’ and 5×7’’.

The printer features a 2.7’’ color touch-screen display that allows you to print from and scan to popular cloud services directly from the printer including Google Drive, Dropbox, Box, OneDrive and much more!


Let’s move towards its limitations!

The printer’s input and output capacities are low making it unreliable for large printing sessions.

The Automatic Document Feeder (ADF) doesn’t have auto-duplex feature which means you’ll have to flip over each page each time manually resulting in increased time and effort consumption.

Let’s have a quick look of its pros and cons!

Pros Cons
Excellent output quality ADF lacks auto-duplexing
No worries of ink costs Low input and output capacities
Ethernet connectivity



In conclusion, the Brother MFC-J995DW All-in-One printer is ideal for infrequent use due to its INKvestment ink cartridges that allow you to print for up to 1 year without even worrying about the ink being dry out. It provides admirable output quality and delivers low ink costs. The printer is definitely a solid choice for those who use printers occasionally.

How to choose the best printer for infrequent use?

Although, there aren’t any printers specified for occasional use but there are definitely some that can help you in keeping its inks fresh and fulfilling the purpose of infrequent use. In this article, we have listed three best printers perfectly suitable for infrequent use. By looking and going through the amazing features of all the three printers, you might definitely have your mind confused about which one to choose. Sit back and relax! Let us help you with this process also.

Below here, we have a listed a guideline by following which you’ll be able to make a good and a fine decision. There are some important things that make printers reliable for infrequent use. We are going to talk about them one by one. If all these things are present in the printer you’re planning to buy, then it’s definitely the one!

Ink Storage Tank

The primary and the most important thing your printer should have is the ink storage tank. This is the basic need of a printer that is infrequently used. Most often, the inks dry out when the printer hasn’t been used for a long time. Having an ink storage tank doesn’t let inks to dry out and always keep them ready for use. Moreover, storage tank also holds ink for a longer period of time. Not only it keeps the inks fresh and readily available but also extends your savings by reducing ink costs. So, a printer that you should be looking for infrequent use must have an ink storage tank with it that provides strong and tight hold of inks for a longer time.


Often times, when a printer isn’t used for months, its quality becomes lower. The second important thing you should see in your printer is its output quality. The printer should be able to provide exceptional quality prints each time you use it. A printer whose quality lowers down with time isn’t the one worthy of your investment. Make sure you invest your money in the right printer capable of giving excellent output results even after not being touched for several months.

Paper Handling

I guess this is the quality every printer should have.

A printer should be capable of handling a wide variety of paper types and sizes. Being compatible with multiple media types and sizes is what makes a printer super reliable and convenient for use. Moreover, it should be able to hold a large number of papers at a time i.e large paper holding capacity. Having poor paper holding quality makes its use limited to only few paper types and sizes that can prove unreliable for you.


The next very important thing SIZE! A large, more space consuming printer would be inconvenient for you. A printer that is used infrequently is often placed at a safer place and is only taken out when you need it. Make sure your printer should be small and compact in size so that it can easily be taken out and placed back after use. It should consume less space so that you can be left with more space for keeping other necessary things.

Ink costs

The printer you’re planning to buy might be inside your budget but guess what? Its ink costs are what that can make it out of your budget. While choosing a printer, you need to examine its ink costs carefully. A printer whose ink cartridges could be easily replaceable with some other cheap ink cartridges available in the market is the best. A printer whose ink could be replaceable with only a specified ink cartridge can prove to be quite heavy on your pocket. So, choose your printer wisely!

Final Conclusion

There are only few people who feel the need to use printers in this modern era of smart devices. The rapidly growing use of digital devices has made the use of printers quite infrequent. When not used for quite a long time, the printer’s inks dry out or some other problem arises which makes it difficult for you to use the printer.

However, we have come up with such printers that even if not being touched for a long time, can still prove beneficial for you. We have presented few of the best printers that can definitely blow away all of your problems that arise when you use them infrequently. They are super reliable and super convenient to use even after several months. Along with the printers, we’ve also presented a guide for you to help you clear your mind that is stuffed with various questions and confusions. By now, we believe that you must have all of your queries cleared and you’ll now be able to make a good and always cherish-able decision.


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